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Formed as a multi-agency cooperative, ILLINOIS TRAFFIC RECORDS COORDINATING COMMITTEE (ILTRCC) is mandated by the National Highway Traffic Safety Administration as a requirement to receive and distribute 405c federal grant funds and provides executive and technical direction for the enhancement and integration of traffic information systems for the state.  The committee’s focus is identifying, refining, and linking data systems from various state, federal, and local agencies in order to create a complete, accurate, timely, accessible, integrated, and uniform Traffic Records System. The TRCC shall be organized as a two-tier entity comprised of an executive subcommittee (“Executive Committee") and a technical subcommittee (“Technical Committee”). Both subcommittees are allowed the benefits of creating ad hoc or permanent sub-sub committees as warranted.

Our Mission Statement

The Illinois Traffic Records Coordinating Committee is formed to provide strong coordinated leadership aimed at improving the efficiency and effectiveness of traffic safety related information systems in Illinois, with the ultimate goal of enabling the discovery of life-saving strategies by ensuring that complete and timely traffic safety data is available for in-depth relational analysis. The Illinois Traffic Records Coordinating Committee will enthusiastically support improved information systems and crash data reporting at all levels of government and strive to improve uniformity, integration, collection, access, and analysis of data to reduce the human and economic costs attributed to motor vehicle crashes.

 

About Traffic Records

A truly successful Traffic Records System includes the collection, management, and analysis of data within six core statewide data systems – Crash, Driver, Vehicle, Roadway, Citation and Adjudication, and Injury Surveillance.  The integration of these various state agency data systems is essential for creating a comprehensive database of information that can be analyzed to identify both engineering and behavioral dangers on Illinois roadways.  The quality of this data is assessed by measuring the timeliness, completion, accuracy, uniformity, integration, and accessibility of each data element and the TRCC structure is consistently working to improve upon those assessments.

The TRCC works to ensure compliancy with the six core statewide data systems. Because there are two subcommittees that comprise the TRCC- the Executive Committee and the Technical Committee- both subcommittees work on their respectively assigned tasks to ensure Illinois traffic data meets all requirements from laws to policies to stakeholder needs. Complete details on the Executive Committee and Technical Committee will be made available in the TRCC Charter, MOU, and Guidelines that are currently undergoing review and approval. Email DOT.TRCC@illinois.gov for complete details.

Executive Committee

The Executive Committee is comprised of executive-level staff from the Illinois Department of Transportation, Illinois Department of Public Health, Illinois Office of the Secretary of State, Illinois State Police, and the Administrative Office of the Illinois Courts. Representatives from the National Highway Traffic Safety Administration, Federal Highway Administration, and the Federal Motor Carrier Safety Administration also serve on an advisory basis to the Executive Committee.

The Executive Committee meets at least annually to:

  1. provide policy oversight and program direction for statewide traffic records activities;
  2. provide a policy level stakeholder forum for review and discussion of traffic records projects to assess and provide comment on system impacts;
  3. review and take action on strategic, project, or legislative recommendations provided by the Technical Committee;
  4. promote communication and coordination of traffic records among and within participating agencies;
  5. conduct an annual evaluation for approval of Illinois’ Traffic Records Strategic Plan;
  6. authorize the expenditure of federal grant funds and/or other state agency funds in order to support and improve the Traffic Safety Information System Improvement Program.

Executive Committee 2022 Meeting Date(s)

  • TBD

Technical Committee

The Technical Committee, established by the Executive Committee, is comprised of a diverse, representative, and relevant cross-section of expertise focused on important technical aspects of achieving the goals set forth in the Mission Statement.

The Technical Committee meets three (3) times per year at minimum for the purposes of:

  1. developing consensus among agencies for system direction and priorities;
  2. providing leadership and direction to the Traffic Safety Information System Improvement Program;
  3. forming and serving with technical standing and ad-hoc sub-committees to complete various tasks and provide guidance;
  4. obtaining input from Technical Committee members and others to assemble information to aid in the decision-making processes of the Executive Committee;
  5. developing a budget for the expenditure of federal grant funds, or other agency funds as appropriate, to support and facilitate the improvement of the Traffic Safety Information System;
  6. making recommendations to the Executive Committee regarding grant and/or other funding of improvement projects;
  7. making recommendations to the Executive Committee regarding direction of enhancements to further improve the Traffic Safety Information System and integration of systems across agencies;
  8. obtaining input from various state and local agencies to coordinate data collection and analysis tools;
  9. establishing critical timelines, performance goals, and budgets for various aspects of approved projects.

Technical Committee 2022 Meeting Dates

Technical Committee 2023 Meeting Dates

  • Tuesday, January 17, 2023 from 9:00am-11:00am
  • Tuesday, April 18, 2023 from 9:00am-11:00am
  • Tuesday, July 18, 2023 from 9:00am-11:00am
  • Tuesday, October 17, 2023 from 9:00am-11:00am

This is a statewide committee and is therefore allowed to hold meetings virtually.  Any changes to the in-person location(s) for a specific meeting will be shared prior to the respective meeting. Those wishing to join virtually shall be provided with the Webex meeting credentials prior to the meeting.
Additionally, all Technical Committee meetings (including sub-subcommittees and/or ad hoc committees under the purview of the Technical Committee) shall be recorded and uploaded to the TRCC website. Email DOT.TRCC@illinois.gov for more information.

At this time, all meetings shall be assumed to be online via WebEx.  This may change back to in-person meetings at any time.  All in-person meetings shall be held at 2300 S. Dirksen Parkway, Springfield, IL 62764.  Email DOT.TRCC@illinois.gov for more information.

Data Quality Subcommittee

Meeting Dates

The Data Quality Subcommittee shall meet at least one (1) time prior to December 31, 2022.

At this time, all meetings shall be assumed to be online via WebEx.  This may change back to in-person meetings at any time.  All in-person meetings shall be held at 2300 S. Dirksen Parkway, Springfield, IL 62764.  Email DOT.TRCC@illinois.gov for more information.

About

After being inactive for an extended period, the motion to reconvene the Data Quality Subcommittee (DQS) was approved on April 19, 2022.

The DQS is a sub-subcommittee of the Technical Committee subcommittee.  However, it is referred to as the Data Quality Subcommittee or DQS.

The Data Quality Subcommittee serves the Technical Committee and was created for the purposes of:

  1. ensuring that complete, accurate, and timely motor vehicle crash data are collected, analyzed, and made available for transportation safety decision-making;
  2. improving comprehensive training for data contributors, users, and analysts across all relevant traffic safety systems;
  3. providing greater access to traffic safety related data;
  4. integration and linkage between and among traffic safety systems;
  5. specific topics and/or projects as requested by the Technical Committee.

Now that the DQS has officially reconvened, the additional duties include:

  • Creating and maintaining a comprehensive data inventory;
  • Includes representation of each of the six (6) core Traffic Records Information Systems: Crash, Driver, Vehicle Information, Roadway, Citation or Adjudication, and EMS or Injury Surveillance;
  • Updating, integrating, and linking all data required by federal and state government;
  • Explore and implement all possible remedies and repairs to eliminate data quality issues; and
  • Ensure the highest quality of data available.

At this time, the DQS is co-chaired by the Traffic Records Coordinator and Traffic Records Intern.  Both co-chairs collaborate to create a unified leadership role to steer the DQS towards improving the traffic records data quality throughout the state of Illinois. Email DOT.TRCC@illinois.gov for more information.

Meeting Information

Executive Committee 2022 Meeting Date(s)

  • TBD

Technical Committee 2022 Meeting Dates

At this time, all meetings shall be assumed to be online via WebEx.  This may change back to in-person meetings at any time.  All in-person meetings shall be held at 2300 S. Dirksen Parkway, Springfield, IL 62764.  Email DOT.TRCC@illinois.gov for more information.

Past Committee Minutes

2021

Meeting Dates

2020

Meeting Dates

  • January 23, 2020 (agenda | minutes)
  • April 21, 2020 (agenda | minutes)
  • July 21, 2020 (agenda | minutes)
  • October 22, 2020 (agenda | minutes)

2019

Meeting Dates

2018

Meeting Dates

2017

Meeting Dates

2016

Meeting Dates

2015

Meeting Dates

2014

Meeting Dates

2013

Meeting Dates

Grant Opportunities

The National Highway Traffic Safety Administration provides grant funds to the State of Illinois to be used only for highway safety purposes. These funds are provided to encourage States to address national priorities for reducing highway deaths and injuries through occupant protection programs, state traffic safety information system improvements, impaired driving countermeasures, passage of effective laws to reduce distracted driving, implementation of motorcyclist safety programs, and the implementation of graduated driving licensing laws.

The Illinois Traffic Records Coordinating Committee plays a vital role in the solicitation and selection of projects focused on state traffic safety information system improvements (405c funds).

In accordance with 23 U.S.C. 405(c), States may use these funds “to develop and implement effective programs that improve the timeliness, accuracy, completeness, uniformity, integration, and accessibility of State safety data needed to identify priorities for Federal, State, and local highway and traffic safety programs; evaluate the effectiveness of such efforts; link State data systems, including traffic records and systems that contain medical, roadway, and economic data; improve the compatibility and interoperability of State data systems with national data systems and the data systems of other States; and enhance the agency's ability to observe and analyze national trends in crash occurrences, rates, outcomes, and circumstances.” For more information about current grant opportunities, please visit: https://idot.illinois.gov/transportation-system/safety/grants/index

Additional grants are also available through the different federal agencies that serve on work closely with the Illinois TRCC to improve roadway safety in Illinois. Click on the links below to learn more about the different grants offered by the federal agencies:

Resources

Reference Documents

Learn more about the driving forces behind the TRCC Members

Quick Links

NHTSA Data Resources

Additional Federal and National Data Resources

Federal Agencies

National and International Agencies

Miscellaneous Resources

Motor Vehicles Data Linkage

The Motor Vehicle Data Linkage project is financed by the 405(c) grant funds overseen by the TRCC.  The 405(c) funds have been awarded to the Illinois Department of Public Health (IDPH) to aid in data linkage.  IDPH then subcontracts with the University of Illinois in Springfield’s Center for State Policy and Leadership (formerly through their Institute for Legal, Legislative, and Policy Studies). The Center engages in various research projects with one such topic being traffic safety.

The Center’s research is directed by Dr. AJ Simmons.  However, Research Specialists Dr. Mickey Edwards and Dan Leonard have spearheaded the research under Dr. Simmons for this specific grant.  Through the research, there have been several interesting finds within the data.  To learn more about the exciting published research outcomes, click on the following links:

Another important aspect of this research is to share the findings and reach out to help promote the health and safety of everyone in Illinois.  Several dissemination materials focusing on matters specifically related to this grant and related information are available for online and social media content.  These materials are created as a shared effort between IDOT, IDPH, and UIS to shed light on the seriousness of the topics available in the content.  Email DOT.TRCC@illinois.gov for complete information.

This dissemination content is available in addition to the Public Education and Information (PIE) hardcopy materials already available through IDOT.  The PIE materials cover the traffic safety information falling specifically under the purview of the National Highway Traffic Safety Administration (NHTSA). Email DOT.TRCC@illinois.gov for more information.

Conferences

Click Here to view the full list of conferences and events on FHWA website.
Click Here to view the list of conferences on the Transportation Research Board (TRB) website.
Click Here to view the complete list of conferences on the National Academies of Science, Engineering, and Medicine (NASEM) website.
Click Here to view the list of events on the International Association of Chiefs of Police (IACP) website.
Click Here to view the list of events on the American Traffic Safety Services Association (ATSSA) website.
Click Here to view the list of events on the Network of Employers for Traffic Safety (NETS) website.
Click Here to view the list of events on the International Council on Alcohol, Drugs & Traffic Safety (ICADTS) website.
Click Here to view the list of events on the World Academy of Science, Engineering, and Technology (WASET) website.

Sarah Moore
Traffic Records Coordinator
Bureau of Safety Programs and Engineering
2300 S. Dirksen Parkway, Room 005/007
Springfield, IL  62764
Sarah.Moore@illinois.gov

Note: If you have questions concerning crash reports, please contact DOT.CrashForms@illinois.gov.

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Make sure to view the Resources tab for several important links to additional IDOT and traffic safety-related websites.