Office of Finance and Administration

Office of Finance and Administration

The Office of Finance and Administration is responsible for developing and administering the Department’s budget; managing the departmental personnel systems; providing accounting and auditing functions to ensure sound fiscal management; providing centralized business services functions and IDOT facilities management; and providing management information capabilities required to meet management and engineering needs.

• The Bureau of Business Services provides administrative services including duplication, records management, central stockroom service, mail and messenger service and motor pool service. It provides general accounting services including general cost accounting and management of federal billing.

• The Bureau of Budget and Fiscal Management forecasts all departmental revenues and expenditures; manages all IDOT funds; develops, defends and executes IDOT’s total budget; analyzes departmental programs; performs management reviews; improves the Department’s operating efficiency; and serves as financial liaison with the Bureau of the Budget, the legislature and commissions. It provides auditing services and recommendations on internal financial policies, procedures and control.

• The Bureau of Information Processing provides departmental computer services to assist in maximizing effectiveness of resources through better information and increased productivity. This is accomplished by analyzing management information needs and data relationships; conducting feasibility studies for computer applications, designing, programming and implementing computer systems; providing daily processing of systems and maintaining effectiveness; and planning for current and future network management and support.

• The Bureau of Personnel Management provides staff services in the administration of personnel programs for all departmental employee groups. These programs include employment and placement, policy administration, organizational analysis and salary administration.  The Bureau administers the Personnel Code and rules of the Department of Central Management Services.  The Bureau provides staff services in the administration of programs for all department employee groups.  These programs include employee safety, workers’ compensation, employee assistance and training development.  Additionally, the bureau provides transactional support for the central office staff.
• The Bureau of Investigations and Compliance is designated as the Secretary’s advocate for compliance review activities.  As such, it monitors the department’s projects and programs on a sample basis for compliance with quality and quantity product commitment along with safety and legal requirements.  The Bureau also performs financial audit services for the department to provide assurances of Local Agency and contractor compliance with the state and federal regulations, laws and the contracts specifications.  The Section Chief serves as the Department’s Chief Financial Review Officer. The Bureau also conducts and assists law enforcement with internal and external investigations as they relate to the department.  In addition, the Bureau ensures the completion of all pre-employment criminal background checks. Lastly, the Bureau Chief serves as the Department’s Law Enforcement Liaison.
  
• The Bureau of Labor Relations is responsible for the implementation and interpretation of all collective bargaining agreements between the Department and organized labor. Additionally, Labor Relations works with management across the state on appropriate employee discipline for violations of Department policy. Labor Relations is also the custodian of all employee discipline records and, if applicable, the resulting grievance actions. Labor Relations also acts as the Department’s primary representative during negotiations for new collective bargaining agreements. Labor Relations works closely with management and executive staff to prepare proposals intended to achieve the Department’s goals via the collective bargaining process. Lastly, Labor Relations assists all other bureaus in navigating applicable State and Federal labor and employment laws and regulations.