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General Services (Non-Construction) Procurement
General services procurement at IDOT is the process of acquiring goods and services essential for our agency operations. It encompasses a variety of activities:
- Identifying needs: Determining what services or goods are required for the organization.
- Soliciting bids: Engaging potential suppliers to provide quotes for the required services or goods.
- Negotiating contracts: Finalizing agreements with selected suppliers based on their proposals.
- Managing contracts: Overseeing the performance of contracted service providers and ensuring compliance with agreements.
General Services Procurement Categories
- Software
- Software Maintenance
- IT related subscriptions
Equipment:
- Wreckers
- Derick Diggers
- Trailers
- AG Tractors
- Solar Powered Arrow Boards, Message Boards, Portable Traffic Signals
- Pressure Washers
- Air Compressors
- Brush Chippers
- Salt Conveyors
- Street Sweepers
- Vactor Trucks
- Water Tanker Trucks
- Liquid Storage Tanks
- Brine Generators
Commodities:
- Bituminous Mix
Registrations
Prior to doing business with the state, vendors may be required to register with the following state of Illinois sites.
- BidBuy E-Procurement system for CPO-General Servcies
- Business Enterprise Program (BEP)
- Small Business Set-Aside Program (SBSP)
- Secretary of State (SOS):
-Vendor will need to register in GOOD STANDING status for formal procurements valued over $100K. - Illinois State Board of Elections (BOE):
-Vendor will need to be registered for procurements valued $50K or above.
-Vendor will need to be registered current State contracts plus pending bids/proposals exceed $50K. - Illinois Department of Human Resources (IDHR):
-Formal procurements valued over $100K requires vendor to be registered if they have more than 15 employees. - Illinois Procurement Gateway (IPG):
-When registered as a SBSP vendor you must also be registered in IPG.
-It could take up to 48 hours for your account to show in BidBuy.
-Vendor support please contact eec.ipg@illinois.gov or call 217-782-1270. - Illinois State Comptroller (IOC):
-Please see link below concerning Mandated Direct Deposit - Public Act 97-0348.
-You will need to contact the Comptroller’s Office or website for Direct Deposit procedures.
-All invoices fall under the State Prompt Payment Act – Public Act 97-0072, Account Bulletin No; 171.
-This states any bill approved for payment under this Section must be paid or the payment issued to the payee within 90 days of receipt of a proper bill or invoice. - Request for Taxpayer Identification Number and Certification W-9: A delay in payment may occur if your W-9 form is incorrect and/or the required documentation is not received.
-If you show your business as an individual/sole proprietor, the State Comptroller requires that you use your social security number (SSN) and not you employer identification number (EIN).
-Any questions concerning your business name and/or tax identification number (TIN) please contact the IRS at 800/829-0115 for the correct information. - If your company is a business, using an LLC you will need to include a copy of the corresponding letter regardless of the classification status.
-You will need to contact the IRS at 800/829-4933 to obtain one of the required letters below:
-If you are an LLC as an individual = EIN assignment letter
-If you are an LLC as a corporation = IRS acceptance letter
-If you are an LLC as a partner = EIN assignment letter