Airport Sponsors


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Airport Sponsors

AirLocal.jpgAirport sponsors and landing facilities are an important partner in transforming transportation at the local level. IDOT is responsible for assisting with the creation, improvement, and continued operations of public airports through financial assistance, inspection, and technical oversight.

Please select from a menu item below for additional information on the project development and programming process, special events, and automated observation system information.

We believe enhancing and strengthening our partnerships with airports is important as we transform transportation for tomorrow.

Business Information

We recognize your time is important. On this section of the website you will be able to quickly access information you need to do business with IDOT.

For your convenience and to ensure transparency, the Airport Letting Process has been outlined.


Certification for airports and restricted landing areas and any alterations or extensions must be obtained through IDOT. Please review the requirements Airport and Heliport Certification.

Special Events Application Review Request

General Guidance for Special Events and Federally Obligated Airports

Acceptance of Federal Airport Improvement Program (AIP) grant funds is conditional and obligates the Airport Sponsor receiving the funds to compliance with specific grant assurances. A copy of the Terms and Conditions of Accepting Airport Improvement Grants is available on the Federal Aviation Administration (FAA) website. All events and activities held at an airport must strictly adhere to these terms and conditions.

The Airport Sponsor has the primary responsibility for the safe operation of aircraft on the airport during the progress of any event. Grant Assurance 19 (Operation and Maintenance) prohibits the sponsor from permitting any activity or action at an airport which would interfere with the airport’s intended use as an airport.

It is the shared position of the IDOT and FAA that non-aeronautical events and activities at federally obligated airports are strongly discouraged. Recently, however, in an effort to become financially self-sustaining, Airport Sponsors have increasingly sought to expand the relevance of the airport within the community to include certain non-aeronautical events and activities. Examples of non-aeronautical events may include hosting car shows, model airplane races and concerts, to name a few. Examples of non-aeronautical activities may include renting apron and hangar space for boats and campers in the absence of an aircraft waiting list.

Specific guidance with respect to the development of Leases, Use Agreements and Land Releases for special events and activities is contained in FAA Policy and Procedures Memorandum 5190.6

Compliance with grant assurances for non-aeronautical events is no different than those required when operating the airport for aeronautical events. It all starts with agency coordination. ALL non-aeronautical events for airports covered by the state block grant program (i.e. non-primary airports) must first be coordinated through the IDOT's Division of Aeronautics.  Events at primary airports are coordinated through the FAA Airports District Office Program Manager.

To ease in the review or coordination of a request to conduct a non-aeronautical event at a state block grant airport, an application process has been developed for sponsor use. The application is based in large part on FAA Resource Bulletin guidance for General Requirements for Temporarily Closing an Obligated Airport for Non-Aeronautical Special Events and will also serve as a certification that the sponsor is in full compliance of all grant assurances during the progress of the event.


Contact Us

Illinois Department of Transportation
Division of Aeronautics
Capital Airport
1 Langhorne Bond Drive
Springfield, Illinois 62707-8415

Consultant Selection

Airport Sponsors Seeking Consultant Services

 Airport Name AER Document w/ Associated Files
 Fairfield Municipal Airport Fairfield Municipal Airport RFQ
 Decatur Airport Decatur Airport RFQ
 Canton-Ingersoll Municipal Airport Canton-Ingersoll Municipal Airport RFQ
 Galesburg Municipal Airport Galesburg Municipal Airport RFQ
 Galesburg Municipal Airport  Galesburg Municipal Airport RFQ
 (Planning Only)
 Monmouth Municipal Airport Monmouth Municipal Airport RFQ
 Casey Municipal Airport Casey Municipal Airport RFQ


Procurement of professional architectural, engineering, and planning services for airport improvement program grant projects is covered by state and federal law ( 49 USC § 47107(a) (17) and 49 CFR § 18.36, as amended). Sponsors intending to utilize state and federal funds to pay for professional services are required to conduct a Qualifications-Based Selection (QBS) process when selecting an Architectural/Engineering (A/E) or planning firm. FAA guidance (see links below) (150/5100-14E and 5100.38D) allows for Sponsors to procure professional services to complete multiple, phased grant projects through a single consultant selection process. These firms may be retained for up to 5 years for their services. The engagement of firms on a retainer basis is a common practice and assures the Sponsor of having the services of a selected consultant available for future work.

The selection process may be summarized in five simple steps:

  1. Develop a list of projects for which professional services are needed.
    • For the purposes of the procurement, the guidance requires that the professional services for the projects under consideration be substantially complete within the 5-year retainer period.
  2. Advertise for needed professional services and solicit interested firms. The purpose of this link is to provide a site with local and regional advertising exposure to interested firms!
  3. Narrow the number of qualified firms to 3-4 and request qualifications.
  4. Select a Consultant.
    • This process may vary from a review of paper submittals all the way to formal interviews.
    • Selection process must be thoroughly documented.
  5. Develop Retainer Agreement
    • The guidance provided by the FAA (see links below) limits the scope of the retainer to those specific projects that have been advertised in the Request for Qualifications (RFQ) and fully considered by all candidates in the procurement process.

The selection guidance is specific in its intent that competition shall not be unduly restricted. Sponsors entering into consultant selection are encouraged to consult with the state to obtain adequate permissions and guidance to ensure that all procedures required for eligibility of professional services are satisfied. Sponsors are reminded to limit the procurement process to those projects that have been requested and programmed in the 3-5 year program.

Upon selection of a successful candidate, sponsors must submit copies of the RFQ and the executed retainer to the Division for record and audit compliance.

While in the past that it may have been the accepted practice to include services for numerous extra projects as an eligible expense within the retainer, FAA guidance, when strictly applied, does not allow those additional tasks/projects to be eligible under the selection process.

Sponsor seeking consultants should complete the Airport Sponsor Consultant Selection Procurement Solicitation form and return to:
Division of Aeronautics
One Langhorne Bond Drive
Springfield, IL 62707-8415
Attn: Bureau of Airport Engineering

Call if you have questions: (217)785-0056. Your solicitation will be published at this link for Consultants to contact you. PLEASE SUBMIT MINIMUM 90 DAYS PRIOR TO SELECTION OF CONSULTANT.